Best Tips on How to Clean an Office Chair Like a Pro

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An ergonomic office chair is a must for the health of office workers. Besides that, clean seats are essential as well to ensure they are comfortable. To help ensure you will have the best sitting experience, we are here to share the best tips on how to clean an office chair.

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What You Will Need?

  • To keep your office chair clean, you will need a few things:
  • Cleaning cloth
  • Rubbing alcohol/Vinegar/Stain Cleaning Product
  • Vacuum Cleaner
  • Lubricant
How to clean an office chair

How to Clean an Office Chair?

Clean your office chair with the following quick and easy tips:


Check Office Chair for Care Tag First

Learning how to clean an office chair like a pro starts with making sure you looked for the care tag or upholstery tag. Some office chairs don’t have them. But if yours do, there you can find some cleaning/care instructions from the manufacturer.

Note that different office chairs use different fabrics, which might be damaged if you start cleaning without checking the care tag first. When you see the label, notice if it has cleaning codes written on it. Here is a breakdown of what the cleaning codes mean:

  • W - It means you can clean the office chair with water or water-based products.
  • S - This cleaning code means you must clean the office chair using a water-free solvent.
  • W/S - It means you may clean the office chair with either a water-based product or solvent.
  • X - This code means you can only clean the office chair either through brushing or vacuuming. Water or solvent can damage it, so don’t use them. 

If the office chair doesn’t have a care tag, contact the manufacturer, or try to search online for their owner’s manual.


Test Any Cleaning Supply/Technique on Inconspicuous Spot First

If you aren’t sure how to clean an office chair, you should try any cleaning supply or technique on an unnoticeable spot first. Doing this is crucial to avoid damaging the chair, primarily if you use stain-removing products. Those supplies often contain too powerful chemicals.

One good place to test the cleaning product is underneath the office chair. If it did leave a permanent stain, at least it won’t be visible. Always test first whether you plan to use a store-bought or natural cleaning product. As long as it doesn’t damage the chair fabric, you’re good to go.


Remove Stains and Spills Right Away

When it comes to stains and spills, make sure you remove them immediately. The longer it stays on your chair, the harder it is to remove later. For superficial stains, soap and warm water can work. However, you will need a stronger cleaning solution for more stubborn stains.

Use a damp washcloth with liquid soap to clean the stained area. Blot the stains or spills until it comes off clean. Remember to blot, not scrub, or you will be working it deeper into the fabric. With the blotting technique, you can pull the stains off, leaving the chair clean.


Pick Up or Vacuum Loose Debris and Dust

If there are any loose debris or trash on the chair, make sure you pick it up as soon as possible. You can grab it with your hands, use a paper towel or vacuum, depending on what it is. If you’re going to vacuum them, make sure the wand attachment comes with a smooth surface.

This way, it can suction the debris or dust without harming the fabric of your office chair. Put the vacuum cleaner in low suction setting, then run the wand attachment on the seat, across the backrest and the armrests. Doing this regularly will extend the life of your office chair.


Apply Leather Conditioner

How to clean an office chair with leather fabric? There are 3 ways - using (1) water and rubbing alcohol, (2) vinegar and linseed oil, and (3) store-bought leather cleaner. Besides cleaning, you can extend the life of your leather office chair by applying conditioner.

No matter the type of leather, it’s a surface that absorbs and holds moisture. Thanks to that, the leather stays moist and looking good. It will eventually dry out, though, leaving it peeling or cracked open. You can prevent that by applying a leather conditioner, which hydrates it.


Clean and Lubricate the Casters

Office chairs with casters also need to be cleaned and lubricated to ensure they roll smoothly. While new office chairs have smooth-running casters, older versions may struggle. Debris build-up from the floor makes it hard to roll, making cleaning the casters vital.

First, flip the chair upside down. If there are any lint, debris, or hair from the inside, pull them out, vacuum, or blast with canned air. Clean the wheel housing unit thoroughly before you lubricate the wheels. Just a small amount, enough that it runs smoothly. Do this regularly for better results.


We hope you enjoyed this article and that you learned how to clean your office chair to ensure your comfort for long hours of sitting. Also, proper cleaning of your ergonomic office chair will help extend its life. With this article, we hope you can use your chair for a long time.

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